PMC Clinical Trial Unit – Privacy Statement
The PMC Clinical Trial Unit (hereinafter “PMC CTU”) is aware that the security of your private information from the use of our website is an important concern. We take the protection of your personal data very seriously. Personal Data means any information which may lead to your identification (hereinafter “Personal Data”). This Privacy Statement explains which data we collect and how we use and protect the data collected. This Privacy Statement applies to any Personal Data that we process.
1. Terms
‘Personal Data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
‘Controller’ means the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data.
‘Processing’ means any operation or set of operations which is performed on Personal Data or on sets of Personal Data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination, or otherwise making available, alignment or combination, restriction, erasure, or destruction.
2. Contact Details
Please contact the PMC CTU with any problems, questions, or suggestions that you may have or if you would like to exercise your data protection rights.
General Contact Information and Controller of your Personal Data:
PMC Clinical Trial Unit
[Insert Address Here]
[Insert City, Country]
E-Mail: [Insert Contact Email]
3. Collection of Data
You can use our website without actively disclosing Personal Data. You are not required to actively provide Personal Data as a condition of using our site, except as may be necessary to provide you with information at your request.
There is, however, certain data which is collected automatically or passively from or about you by using our website through cookies or similar technologies and which could possibly lead to your identification. You may furthermore actively provide Personal Data through various forms to inquire, participate in a study, or receive information. In each case such Personal Data will be used to fulfil your request (e.g. placing an enquiry or registering for a clinical trial).
Even though we may be able to combine the data actively provided by you with the data collected automatically or passively from you, we do not do so. With regard to the Personal Data provided by you, we rely on technical and organizational means to assure that applicable data security regulations are followed.
Log file information may include:
Date, time, and duration of access
Browser type/version
Operating system used
URL of the previously visited website
Amount of data transferred
IP address
Name of the files retrieved
HTTP status code (e.g., “request successful”)
URL of the accessed website
This information is stored exclusively for technical reasons and is not assigned to a specific person at any time. Data whose storage is required for evidentiary purposes is exempt from deletion until the respective incident has been finally clarified.
We also use Matomo Analytics [provided by InnoCraft Limited] to collect information about how visitors use our site. These cookies may collect:
IP Address
URLs and Page Titles
Referrer URLs
Tracking Cookie IDs
Geolocation Data
Site Searches
Visit date and time
Browser type, OS type, and screen resolution
ISP name and domain
Time spent on site and on each page
Click actions on each page
Exit destination
This data is used to provide an overview of the traffic on the PMC CTU website, support analysis of usage, improve navigation, and enhance the content made available. It is stored for 24 months and not combined with Personal Data provided by you actively.
4. Processing and Transfer of Personal Data
The database containing your Personal Data remains with PMC CTU or with data processors/servers acting on our behalf and responsible to us. We may share your data with service providers, research collaborators, or regulatory authorities when required by law or ethical approval processes.
Your Personal Data will not be passed on for use by unrelated third parties without your consent unless we are legally obliged to do so.
Some data may be stored or processed in other jurisdictions. In such cases, we will ensure appropriate safeguards (e.g. EU Standard Contractual Clauses or equivalent protections) are in place.
5. Purposes of Use
The Personal Data that you actively provide will only be used for the purpose for which you provide such data, such as:
Responding to enquiries
Study recruitment and participation communication
Email notifications about PMC CTU activities, if subscribed
Providing access to requested resources or information
6. Cookies
Cookies and similar technologies may be used to improve your browsing experience. You may disable cookies in your browser settings, but this may limit website functionality.
7. Security
PMC CTU uses technical and organizational safeguards to protect your Personal Data against loss, destruction, unauthorized access, or misuse.
8. Data Subject Rights
You have the right to request from the Controller:
Access to your Personal Data
Rectification of inaccurate data
Erasure of your data (where legally possible)
Restriction of processing
Objection to processing
Data portability
Please contact us at the details above to exercise your rights.
9. Withdrawal of Consent
You may withdraw your consent to the processing of your Personal Data at any time with future effect. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.
10. Data Retention
We retain Personal Data only as long as necessary for the purpose for which it was collected, unless otherwise required by law or research obligations. Data related to clinical trial activities may be archived to meet regulatory requirements.
11. Amendments
We may amend this Privacy Statement at any time without prior notice. The latest version published on our website applies.